Legal information and privacy policy of Botify’s website (www.botify.com)

Version 2 dated Jun 14, 2022

The website www.botify.com (the “Website“) is edited by BOTIFY SAS, a French société par actions simplifiée with a share capital of 74 859,85 euros, registered at the Trade and Companies Registry of Paris under registration number 519 350 813, and having its registered office at 8-12 rue d’Amsterdam, 75009 Paris, Paris (France) (“Botify”).

The director of the publication is Mr. Adrien Ménard.

Botify’s European VAT number is FR 39519350813.

The website host is Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 98108-1226. It can also be contacted at the following number +1 206 266 4064.Botify provides its customers with a web crawler that fetches customer website HTML pages for analysis and a log analyzer that, based on HTTP log from the customers, provide insight on bot behavior on customer website (“the Services”).

The purpose of this Privacy Policy (“Privacy policy”) is to provide you with information on the processing of your personal data shared to all Botify websites and portals that give access to our Services and link to this Privacy Policy.

This Privacy Policy describes how Botify, its subcontractors and partners, collect and process the personal data of website visitors, prospects and customers, and more generally from any person whose data it may possess, in accordance with the General Data Protection Regulation (Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016) (“GDPR”) , French Data Protection Act of January 6th, 1978 (as amended) as well as the US California Consumer Privacy Act of 2018 (“CCPA”) and any applicable national laws .

For the purposes of this notice “Botify” refers to company whose websites and portals refer to this Privacy Policy.

It is important that you read this Privacy Policy, as well as any other information we may provide on specific occasions when we collect or process your personal data, so that you know how and why we use that personal data.

Botify collects and processes personal data, as a data controller, in the following situations:

In order to comply with the above-mentioned regulations, a Data Protection Officer (“DPO”) has been appointed among Botify’s employees.

The DPO can be contacted by writing to DPO, BOTIFY SAS, 8-12 rue d’Amsterdam, 75009 Paris, France or via email at the following addresses:

As to the Website Users: Botify may collect and use the following personal data:

As to the Website Users: Botify processes your personal data as Data Controller to:

Botify processes your personal data as a data processor to:

As to the Services Users: Personal data needed to use the Services: first name, last name, email address, job title, company, email address, phone number: the ground is the execution of a contract with the Botify customer.

We only share data of Website Users with third-party organizations that we engage to process information on our behalf (data processors) based on our instructions and in compliance with the applicable legislation and this Online Privacy Policy. In disclosing personal information, we will attempt to minimize the amount of personal information we disclose to what is directly relevant and necessary to accomplish the specified purpose.

We will never sell or share your data with third parties for their marketing and advertising purposes without your consent.

Your personal data might be communicated in compliance with the applicable law in the following cases.

In the event that Botify’s business, in whole or in part, is merged, sold or integrated with another business, we may disclose your personal data to the new owner of the business, including to companies established outside of the European Union, under conditions and to the extent permitted by the applicable law, and in compliance with the terms of this Privacy Policy.

In addition, we may be forced to disclose your personal data in the application of a law or a regulation in force, a court order, or if such disclosure is necessary in the context of an investigation or proceedings, on the national territory or abroad.

Pursuant to the French Data Protection Act of January 6th, 1978 as amended and to the GDPR, the Website Users and the Services Users have the rights specified below.

Some of these rights may not apply when their exercise by the data subject is contrary to the legitimate interests of Botify as the data controller (data necessary to provide the Services, management of invoicing, etc.).

The Website and Services Users have the right to obtain from Botify the following information:

The Website and Services Users have the right to request from Botify that incomplete or inaccurate personal data is rectified, completed or updated without undue delay.

The Website and Services Users have the right to obtain from Botify the erasure, without undue delay, of personal data concerning them when personal data is no longer necessary in relation to the purposes for which they were collected or when they withdraw consent on which the processing is based.

The Website and Services Users have the right to withdraw consent, at any time, to the processing operations carried out by Botify and based on that consent.

The Website and Services Users have the right to obtain from Botify the restriction of processing of personal data concerning them when (i) the accuracy of the personal data is contested by the Website and Services Users, for a period enabling Botify to verify the accuracy of the personal data, (ii) the processing is unlawful, (iii) Botify no longer needs the personal data for the purposes of the processing, but they are required by the Website and Services Users for the establishment, exercise or defense of legal claims, (iv) the Website and Services Users has objected to processing.

When the processing is based on the consent of the Website and Services Users, or on the basis of a contract concluded with Botify’s customer, and the processing is carried out by automated means, the Website and Services Users have the right to receive the personal data concerning them which they have provided to Botify, in a structured, commonly used and machine-readable format and have the right to transmit those personal data to another controller without hindrance from Botify.

The Website and Services Users have the right to object, at any time, on grounds relating to their particular situation, to the processing of personal data by Botify, unless there are compelling legitimate grounds or for the establishment, exercise or defense of legal claims.

The Website and Services Users have the right to object, at any time, to the processing of personal data by Botify for direct marketing purposes.

In any case, the Website and Services Users have the right to lodge a complaint with the Commission Nationale Informatique et Libertés (CNIL) or any other local supervisory authority, if they believe their rights have been infringed.

The Website and Services Users have the right to decide what happens to their personal data after their death by providing general guidelines to Botify, that Botify will comply with. By default, the rightful claimants of the deceased will have the possibility to exercise the rights set out in this Privacy Policy in the name and on behalf of the deceased.

Please send notice to Botify at:

8-12 rue d’Amsterdam, 75009 Paris, France

or via email at the following addresses: Dpo@botify.com.

Botify has implemented reasonable technical and organizational measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration or disclosure, and to maintain data accuracy.

Communication between you and Botify is encrypted end to end, using SSL. We review our information collection, storage and processing practices to guard against unauthorized access to systems. We restrict access to personal information to Botify employees who need to know that information.

Botify generally follows accepted industry standards to protect the personal information it processes.

However, no method of transmission or method of electronic storage is 100% secure and therefore there is no guarantee of absolute security.

Botify will store the Website Users only for the time necessary to accomplish the purposes for which they were originally collected or the time required in order to comply with applicable regulations.

Botify will store the Services User’s personal data as long as the corresponding account created is active. When a Service User is inactive for an interrupted period of 3 years, Botify will delete all data relating to this account.

When personal data of Website or Services Users is used for commercial prospection purposes, it may be retained by Botify for a period of up to three years after the end of the commercial relationship.

Personal data of prospective customers may be retained by Botify for a period of up to three years after its collection by Botify or the last contact initiated by the prospect.

Credit card data is deleted after the transaction has been completed. However, the four last numbers of the card number and its expiration date may be retained for evidentiary purposes in case of a possible dispute relating to the transaction, for a period of up to thirteen months following the debit date. This period may be extended to fifteen months in order to take into account the possibility of using bank cards with deferred payment arrangements.

The personal data necessary to implement the Website and Services Users’ right to object to the processing of its personal data (for instance, its email address) may be retained by Botify for a period of up to three years from the exercise of such right.

The information stored in the Website Users’ device (for instance, cookies) or any other element used to identify users and allow traceability of users may be retained by Botify for a period of up to thirteen months.

Raw usage data resulting from user identification may be retained by Botify for a period of up to thirteen months.

We may transfer and/or store your personal data (i.e. your name and email address) outside the European Union, for the purpose of performing the Services and in particular for hosting purposes. Due to its functions, Amazon in the US may access your personal data as a hosting provider.

All personal data stored and transferred by Botify outside of the European Union is either protected by the Standard Contractual Clauses adopted by the European Commission or the Privacy Shield (as far as the USA is concerned).

We use cookies to collect information about your online preferences.

Cookies are pieces of information that a website may transfer to your computer’s hard drive through your web browser so that the website can remember certain information.

The information collected via the Cookies is used to remember certain information relating to your navigation on the Website.

When you visit the Website for the first time, Botify informs you of the use of cookies through a banner displayed at the bottom of the page. The performance cookies, which allow Botify to analyze the Users’ use of the Website, will be used only after the User accepts it.

Website Users will be able to manage their choices regarding cookies at any time as further explained herein.

These cookies are essential in order to enable Website Users to browse the Website and use its features. Without these cookies, services you Users asked for such as remembering login details cannot be provided.

These cookies collect information about how Website Users use our Website. These cookies are only used to improve the performance of our Website. For instance, we use Google Analytics to help us understand how Users get to our Website, how they use it and highlight what we can improve. The data collected by these cookies is aggregated.

You may at any time manage your choices regarding cookies by using your browser settings and may thus reject cookies from us or from any other website.

Each browser has its own cookie management system:

For Microsoft Edge Click on “More Options” (…symbol) on the top right corner of the browser. Select “Settings” then click on “View advanced settings”. Select “Cookies” from the drop down menu.

For Internet Explorer 11 Click on the “Tools” tab, then on “Internet Options”. Click on “Privacy” tab Select your preferred level of confidentiality.

For Google Chrome Go to the Chrome menu on the browser toolbar. Select “Settings” then click on “Show advanced settings”. In the “Privacy” section, click on the “Content settings” button.

For Mozilla Firefox Click on the “Tools” tab, then on “Options”. Click on the “Privacy” tab. Select your preferred option under “Cookie”.

For Safari Click on “Safari”, and then on “Preferences”. Click on “Privacy” Select your preferred option.

For Safari on iOS In the “Settings” app, select “Safari”. Go to “Cookies” under the “Privacy” section Select your preferred option.

For Android browser Click on the upper right button. Go to “Settings” then “Privacy & security menu”. Select your preferred option.

For Opera Go to the “Files” tab, and then click on “Preferences”. Click on “Privacy” Select your preferred options.

For more information about cookies, please visit the following website: www.cnil.fr/en/home.

Botify may provide links to other websites that may collect your personal data if you click on them. Botify is not responsible for this collection and process of data and this Privacy Policy does not apply to the personal data collection of these third-party websites. We recommend that you read their privacy policies.

We reserve the right to change this Privacy Policy at any time. Therefore, we recommend that you regularly review this Privacy Policy to be aware of any changes to its content.

If you have any questions regarding this Privacy Policy, you can contact us at the following address: DPO, BOTIFY SAS,-12 rue d’Amsterdam, 75009 Paris, FRANCE or privacy@botify.com.

You may also contact us by email at the following address: hello@botify.com